Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,000 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States.
JMT, is currently ranked #59 on Engineering News-Record’s list of the Top 500 Design Firms.
Position Summary: This position will provide support to Project Managers, Senior Project Management Assistant and Project Management Assistant II throughout the project lifecycle (marketing, pre-contractual documents, contract agreement, budgeting, contract administration, invoicing, closeout/archive, etc.
).
Provide contractual, financial, and administrative support to multiple departments.
Project management and financial assistance related to contractual management including preparation of redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, subconsultant agreements, and budgets.
Understand each client’s contractual and financial requirements.
Sponsorship is not available for this position.
Essential Functions and Responsibilities
Assist Project Managers, Senior Project Management Assistant and Project Management Assistant II in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients.
Continuously track and monitor multiple contracts/projects and budgets
Work closely with Project Managers, Senior Project Management Assistant, Project Management Assistant II and Accounting & Finance Department to communicate the status of action items.
Prepare and track subconsultant agreements and contract renewals
Update task tabulations spreadsheets and other contract/project performance tracking spreadsheets
Utilize Power BI project reports for contract and task performance and budget tracking
Edit, format and finalize specifications and reports for submission to clients.
Nonessential or Additional Functions and Responsibilities
Create, edit and distribute conference/meeting notes
Organize and coordinate vendor lunch presentations
Conduct daily tracking of project deliverables to ensure timely processing
Perform other related duties as assigned
Required Skills
Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)
Proficient written and verbal communication skills
Excellent organizational and time management skills
Attention to detail and efficiency
Diligence and strong work ethic
Ability to multitask and perform well in a fast-paced environment
Ability to follow directions
Good team-player
Required Experience
High School Diploma required
2- 4 years of relevant experience required
Preferred Experience
Associates Degree or a Four-Year Degree in Business Administration, Business Management or a related field is preferred
Working Conditions
Work is performed within a general office environment.
Work is generally sedentary in nature but may require occasional standing and walking.
Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
within the office environment.
JMT is an Equal Opportunity Employer M/F/Disability/Vet/Sexual Orientation/Gender Identity, and we are proud to be building an inclusive and diverse workforce.
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